As a business owner, you probably value your time more than most people. In between juggling your business demands and your personal obligations, it can be hard to find some free time in your day. Luckily, we live in a hyper-connected world where there are a ton of apps designed to make our lives easier. 

For both business and personal purposes, Michele’s Coaching Biz shares some of the best apps and software helping busy professionals eke out more free time during their day. 

Password Storing

Forget about the days of having to remember complex passwords, or risking your security with the same password for all of your accounts.

Password manager apps store secure login information in an encrypted digital vault, which you can use to access apps and accounts on your mobile device.

LastPass is a popular option that also includes an automatic form filler and one gigabyte of storage with its Premium version. For a free version, try Bitwarden.

Mobile Scanning

Scanners are obsolete. Instead, use an app that allows you to photograph, convert and quickly send your documents right from your smartphone. Some of the best apps to organize your paperwork and save you time are completely free.

File Organization

Keep your files organized with a PDF file merger app that lets you merge multiple documents in different formats under one simple PDF file. This is great for when your business is handling projects that involve multiple people and you need an easy way to organize an overflow of documents from various people all in one place. 


As a business owner, it’s essential to track how your business is spending its capital.

Apps can be incredibly useful to monitor your transactions and generate deeper insights using long-term data.

Xero is one of the top account tools on the market that combines payroll, expenses, and invoicing all in one place.

If you want to begin with something a little simpler in design, start with an invoice maker that allows you to customize pre-built templates.

These are often great options when you’re first starting out.

Expense Trackers

If you have multiple employees claiming business expenses on a regular basis, find an app with an API to get bank transactions and links to your accounting software to help you manage the expense claims.

Employees will be able to submit their claims through the app and even link their personal bank accounts to be reimbursed.

Apps such as Expensify and Certify also offer features to generate reports, allowing you to track spending, scan receipts, and even track GPS mileage for travel expenses. 

The App for All the Apps

Once you’ve tried and discovered your favorite time-saving apps, go a step further to supercharge your productivity by using IFTTT (If This Then That) applets.

IFTTT is a digital duct tape service that integrates various software to perform automatic actions based on pre-defined triggers.

Whether you use it to avoid doing repetitive tasks or to get notifications that make your life easier, this is one app that’ll give you more free time. 

As a final word of advice, ask your business network for recommendations on apps they find most useful.

To meet like-minded business owners in your area, join the corporate community and the local chamber of commerce.

Contributing Author: Derek Goodman

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